The therapy patient intake process can be a time-consuming and laborious task. Filling out patient information, insurance information, scheduling appointments – the list goes on. It’s enough to make you wish for an easier way! Luckily there is patient intake software that will help your therapy practice save hours of work each day and provide a cost effective solution and an improved client experience.

Online Intake Forms

Historically, one of the most laborious tasks in any therapy office is generation and completion of new patient intake forms. Office staff time can be completely consumed by the amount of paperwork and data entry required to import a new patient into each of the therapy practice systems. With the use of online intake forms, this burden of time and energy is removed from valuable and capable staff who can better spend their time on another task.

Improved Client Experience

Just as provider staff reap the many benefits associated with switching to an intake procedure that is completely online, the new patient onboarding process for clients can be completed from the comfort of home instead of a crowded and impersonal waiting area. This experience can be a much more enjoyable and comfortable one for the patient.

A Cost-Effective Solution

To top it off, an upgrade to patient intake software provides an affordable way to reduce costs while increasing productivity and efficiency in any therapy office environment! Offices often require new hardware or additional staff, but they may not be able to accommodate these needs every year due to budget restrictions. Upgrading their form process with online intake forms can provide the same results without adding another expense into the ever growing list of practice expenditures.

Online Intake Forms

Therapy patient intake is much more efficient with patient intake software, like PatientStudio, because the information needed for new patients can be easily uploaded and imported into each patient’s clinical notes. Integrated transfer from initial forms completed by the patient to responsive EMRs designed and executed for each specific therapist in the practice can dramatically reduce or even eliminate the need for a staff member to manually input data from one form to another.

The patient intake software also alleviates the need for therapy practices to maintain two sets of patient records: one in-office and one online. If a patient’s information is entered into a patient history questionnaire, then that data will be imported automatically when they come in for their first appointment so there are no errors or discrepancies between what was done at home versus what should have been recorded by the office.

An example of this would be if you had a previous injury documented on your patient intake form yet didn’t mention this during your physical assessment with the therapist. This could create confusion about why certain exercises should or should not be recommended – it may turn out that some specific exercises may cause extremely adverse reactions due to the injury that was never addressed through discussion with the patient. In a practice that utilizes automated forms which are constantly updating patient records, there would be no gaps in patient care due to disinformation.

All of their relevant data (including insurance) is available to members of your staff immediately – they don’t even have to wait until someone completes an onsite physical evaluation! The benefit here is that there are fewer opportunities for error in transcription or mis-filing of a patient’s records which means less time spent chasing down missing paperwork. This also translates to happier clients who know their therapy schedule will not be canceled due to clerical errors.

Happier Clients Stick Around

Patient turnover rate can be high amongst therapy practices because of a number of reasons. In order to maintain a full practice calendar and patient load, patient intake software can help. PatientStudio’s therapy practice management solutions help keep practices running smoothly and efficiently while ensuring patient satisfaction at the same time.

As a therapist, you know your clients are looking for answers to their treatment goals; with this patient health management software they will be able to find them in less than five minutes! They’ll have access to custom therapy tools that address their needs and provide an interactive way of communicating progress with therapists– all from one place! With these online resources available on-demand anytime anywhere, patients’ lives become more streamlined because it’s just so easy to manage everything via phone or computer. 

Investing in a quality patient intake solution will improve the lives of your patients, your staff and yourself.