Time tracking entails more than simply recording how much time your staff spends at work or when they clock in and leave. It can assist small organizations in better managing their internal resources, keeping operational costs low, and more precisely predicting project timelines and expenses.

Time monitoring can also be a pain, especially if you only have the minimum options. Most small organizations do not have the time to manage time monitoring for each employee, and managers may focus on other vital responsibilities rather than fiddling with subpar time trackers.

With the appropriate software, you can boost production and efficiency while lowering costs. We have has produced a list of the top time tracking software to assist you in selecting the ideal one for your company and its employees.

1. Clockify

Clockify is a comprehensive time monitoring app with an abundance of functions. The free forever plan includes limitless tracking for an infinite number of projects. The summary reports function shows a summary of monitored time for each day, as well as the amount made per project, costs, profits, and estimates. This graphic can be filtered based on clients, projects, completed tasks, and project status.

There is also an employee monitoring function that captures screenshots of your employees’ screens as they perform tasks. If your staff is remote, you can track their GPS positions while they work from home or in the field. Expense monitoring and customizable invoicing are also offered.

We can’t forget Clockify’s off-line mode feature. It lets your employees track time even when they lose internet connection. Once the connection returns, the time entries will be automatically logged in their timesheet.

2. QuickBooks Time

QuickBooks Time is a cloud-based time tracking system that allows your employees to clock in and out of mobile apps while automatically transferring their data to timesheets. You can also create unique rules for PTO and time off requests, allowing them to manage their vacation, sick leave, and holidays using the app.

The drag-and-drop features enable you to create timetables and notify your employees of any open shifts or adjustments. At the end of the pay month, you’ll have a record of your employees’ hours, which you can sync to payroll software for invoicing.

QuickBooks’ geotechnology lets you monitor where your employees are so you can improve dispatching and client billing. It will also remind workers to check in and out when they come to and leave a job site, ensuring all hours are properly tracked.

QuickBooks Time is the ideal choice if you have a mobile workforce and want to improve productivity and profitability.

3. ClockShark

ClockShark is a time monitoring program designed for small and medium-sized construction and field service organizations. It offers three clock-in methods: mobile apps, kiosks, and facial recognition.

The built-in GPS allows you to see where your staff are while they are on the clock. Even if they lose their internet connection, your employees may still log their time because the software saves the hours worked and projects done. Once the connection is restored, the software will sync their data to their account.

There’s also a drag-and-drop schedule editor for creating and changing work shifts. Any time the schedule changes, ClockShark will notify your staff via email or the mobile app. The JobFlow solution displays a list of active and inactive jobs, as well as the clients that own them, the number of hours spent, and the state at which each job is in.

It is intended to show colleagues who are working on the same project what has been completed and what is in the works. In addition, you can build bespoke task quotes with images and documents, as well as generate bills directly from the quotes and employee time sheets.

Small businesses in construction and field service are looking for an alternative to paper timesheets and a robust solution tailored for their industry.

4. Paymo

Paymo specializes in time monitoring, invoicing, and billing. Each task you create in the software will have a start and end date, a description, projected hours to complete, a billing method, and an estimated price. You will be able to create notifications when the billable amount of work approaches 90% of the estimate. Once a task is performed, you can generate and send an invoice directly from the software.

While the free plan is rather rudimentary, the higher-level plans allow you to create live task timers to track progress in real time and send reminders and notifications to different team members. There is also an option to check detailed time records that illustrate how long things take and which employees are the most efficient at them.

Paymo’s Kanban boards are ideal if you’d like to streamline workflows and enhance visibility. There are also Gantt charts you can use to plan, schedule and monitor every big or small detail of a project. Plus you can enjoy actionable insights to improve accountability.

Paymo is worth exploring for businesses that want to be able to track hours, keep tabs on tasks and generate invoices with ease.

5. TimeCamp

TimeCamp is a cloud-based time tracking platform that helps all types of workers, including freelancers and contractors, increase productivity. While you use it to track the time you spend on various jobs and projects, its monitoring tool monitors the apps and websites you use. This helps you understand how and where your time is spent.

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You may track your time from a desktop, Android, or iOS device. Additionally, you can utilize a Google Chrome plugin. In addition, TimeCamp generates attendance records that clearly show how long you and anybody else you work with worked on a given day. The reports also allow for easy time tracking by project, customer, and job.

Also, TimeCamp integrates with accounting tools, such as QuickBooks and Xero so you can track your clients accurately and budget for them accordingly.

TimeCamp is a solid pick if you’re a freelancer or contractor. It can help you identify and resolve any habits that take away from your productivity and accurately measure your profitability.

6. Deputy

Deputy has a plethora of beneficial tools to help you stay compliant, save money, and increase productivity. You can create and assign ongoing or one-time assignments and checklists to specific employees. Once you’ve done so, you’ll be able to track them using a central dashboard with a color code that shows which activities have been finished and which are still outstanding.

The software’s time clock app provides managers with information into where their staff are, allowing them to ensure optimal coverage and easily identify replacements as needed. There is also a shift scheduling tool to assist you follow federal, state, and local labor requirements.

You can schedule required breaks, paid time off and overtime. Since the app flags missed or unscheduled breaks, you’ll be able to easily reduce compliance risks. Deputy also offers a timesheet feature that can calculate employee wages based on employment contracts or local labor laws.

If you’d like to ensure your small business stays compliant with labor laws, Deputy can come in handy.

7. Toggl Track

Toggl Track, formerly Toggl, is a time monitoring tool that offers a generous free plan. If you’re a freelancer, solopreneur, or run a small business, the free plan will exceed your expectations. It includes basic time monitoring capabilities such as a timeline, auto-tracker, idle detection, offline time tracking, and weekly reports.

Best of all, there are no boundaries to the number of projects or clients you can manage. Of course, upgrading to a higher-level subscription gives you access to more complex features. Several of these include calendar integration, project templates, time tracking audits, and priority support.

Since Toggl Track is essentially a timer, it’s a breeze to use. All you have to do is turn it on and let it count for seconds and minutes. Once you end a timing session, the total amount of time will be saved to your account.

For free software that offers impressive insights and reporting, Toggl Track should be on your radar.

8. TrackingTime

TrackingTime is a web-based time tracking tool that allows you to manage projects and engage with your team. Its real-time tracker allows you to monitor working hours and arrange projects, clients, and tasks.

You will be able to see the work that your team is currently completing. Additionally, you can categorize time as billable or non-billable to gain insight into how much time is spent on administrative chores such as sending emails and attending meetings.

Your employees can clock in and out from their mobile devices, TrackingTime time cards or apps, such as Slack or Microsoft Teams. In addition, you’ll get automatic monthly attendance reports, which reveal detailed work schedules and include breaks, overtime and paid time off.

If you have a small team that only requires basic time tracking capabilities, TrackingTime can meet your needs.

9. Time Doctor

Time Doctor is a cloud-based time tracking program that focuses on productivity monitoring. Its capabilities allow you to analyze how your staff manage their time and inform you when they waste it.

You can enhance productivity by setting alerts and reminders and limiting the amount of time staff can spend idle. Once they reach this limit, they will see a pop-up asking if they are still working. If they don’t react within 60 seconds, the timer will stop recording.

There’s also a tool that captures employees’ screens at random times so you can see what they’re working on. In addition, you can track their website activities to find out if they visit any sites that hinder their productivity while they’re at work. The daily and weekly productivity reports can be useful as well.

Time Doctor makes sense if you have a remote or hybrid workforce or are simply looking for a way to increase your productivity.

10. RescueTime

RescueTime is a time tracking and management program that focuses on increasing productivity and keeping focused while working. Its most notable feature is concentration sessions, which allow you to monitor when staff are working and taking breaks. Your employees can establish goals for how long they want to work, what they want to work on, and which websites and apps they’ll need to complete the job.

As soon as a Focus Session begins, the software disables all notifications and distractions. Employees will then receive real-time alerts to ensure they stay on track. With RescueTime’s schedule management function, you can monitor each employee’s schedule and collaborate with them to establish what types of goals are most realistic.

RescueTime also generates daily summaries and in-depth reports so you can learn how productive your employees are and which distractions they need to work on. These can come in handy when it comes time to assess their progress and review their performance.

RescueTime is worth considering if you’re a small to medium-sized business with a focus on setting employee goals and limiting distractions.

Benefits of Time Tracking Software

Time tracking software offers a number of noteworthy advantages, such as:

• Increased productivity: If your team struggles to meet deadlines or you’re worried they’re slacking off, time tracking software can help you pinpoint inefficiencies and create a more productive workforce.
• More accurate quoting: Because you’ll be able to record how long each task or job takes, time tracking software may take the time and guesswork out of accurate quoting.
• Easier prioritization: With time tracking software, you’ll have a better idea of how to allocate your resources to tackle the highest-priority projects first.
• Improved rewards and retention: Time tracking solutions will let you home in on your greatest employees so you can reward and retain them.

Not all time tracking software is created equal. To help you find the ideal option for your unique situation, consider the following.

Features

• Time tracking: This lets you keep track of how your employees spend their time while on the job.
• Timesheets: Timesheets calculate the work your employees perform in terms of billable hours so you can simplify billing and invoicing.
• Reporting: Most time tracking software creates reports on active employee hours, tasks employees complete and more.
• Integrations: Integrations with project management and communication tools such as Salesforce, Asana and Slack are important if you’d like to maximize performance.
• Mobile app: With a mobile app, you and your employees can manage your time from anywhere.

If you spend most of your time away from the office and in the field, a strong mobile app should be your first priority. If you own a small firm with multiple employees, investing in a paid time tracking system may make more sense than if you are self-employed and have no staff.