Portable Document Format (PDF) is a file type that renders documents as electronic forms independent of the operating system on which they are being viewed. PDFs were designed to be a universally accepted format for exchanging files and documents, and they have since become the standard format for exchanging files for all industries.
PDFs have exploded in popularity over the last several years and can be instrumental in many different capacities. Banks are among the businesses that make the most use of PDFs and PDF editors because they know it’s essential to take advantage of all of the PDF features to improve operational efficiency.
In this article, we’ll discuss how banks can use banking pdf documents to improve bank processes and security. Without further ado, let’s get started!
5 Ways banks can use PDFs
PDFs have been around for 25 years, but it’s only recently that their actual value has come to the fore. With the integration of cyber security PDFs that protect PDFs and increase the security of sensitive information, many institutions have increasingly started using PDFs as security documents.
Banks can use PDFs in many ways, but let’s look at five reasons that PDFs can help banks.
Smaller file size
One of the best things about PDFs is that they pack large amounts of information into a smaller size. This feature is terrific for banks with massive volumes of data to transfer daily. Using files with a smaller size means you can use less space on your hard drive and share it in a much simpler way.
What’s more, it can compress large files down to smaller ones with the help of PDF tools online, which is especially valuable if you are operating on a limited hard drive or have little disk space to spare.
The small PDF size allows for faster email transmission, which puts less strain on the bank’s servers and prevents significant problems. Plus, PDFs also load fast, which increases the efficiency of the entire banking network.
Easily searchable
The ability to search for any word or phrase in the document body is beneficial for storing and retrieving texts, emails, and heavy documents. Let’s say you only know the sender’s name or perhaps an address of a text; a quick text search will return several potential matches, which will narrow down the search significantly.
You can find any document you need in an instant, even if the document doesn’t have a lot of text. This search feature is particularly attractive for banks that have to deal with text-heavy documents and forms. If your bank wants to step things up, you can use a document editor such as Lumin PDF. Alternatively, you could use an indexing solution, such as Google Mini, to find the documents you need more quickly.
PDFs are long-lasting documents.
Since PDFs are created in a program that renders text, pictures, and graphics directly onto your hard drive, they last longer than paper and are more accessible. It’s common for banks to have documents over ten years old that are still perfectly legible today, so having that kind of shelf life can make all kinds of operations much more effortless.
Suppose banks want to keep records for many years but don’t want to worry about scanning everything every time they want access to one specific document. In that case, network security PDFs are perfect because they get old or destroyed.
Banks can send a document with PDF protection back and forth without worrying about getting lost or destroyed in a file-sharing process. PDF security is also excellent, so you can use password protect on your PDFs that have sensitive information (such as account numbers) before they’re sent out.
Better document security
Since a bank’s documents contain so much confidential information, it’s vital that they do not become publicly available. Many banks are now distributing documents as banking sector PDFs because they provide a more secure document delivery method.
Unlike their scanned counterparts, which can be modified by anyone who views them, PDF files are password protected and cannot be changed once they have been opened. Using protected PDFs ensures that only authorized users will be able to view and edit a PDF, ensuring sensitive data like account numbers and passwords PDF protection.
So when PDF secured documents are sent via email or paper, there is little risk of unauthorized individuals gaining access because only authorized users with passwords can open these files with PDFs. This significantly reduces security risks while saving both banks and customers time and money.
Today, many businesses and industries have begun to switch to PDF files because they are secure, can be password-protected, and have a layer of extra security. With PDFs, banks can grant users a certain degree of access. For example, only people with the correct password would be able to see the contents of files; thus, banks can protect PDFs from editing.
Retain signatures
Signatures are a vital part of documents that banks exchange and manage, but they’re time-consuming to obtain. Keeping paper copies of signed documents can be expensive because storage costs money, and sorting the correct documents takes time. With PDF document security, signatures can be recorded in a digital format in a secure PDF file, and banks can save time and money by using PDF security.
Using PDF banking to save signatures is a new concept to many people. But according to experts, security analysis PDF signatures are safer than written signatures. The reason is that you need more work to forge PDF secured signatures, especially in a secured PDF file.
Conclusion
The above reasons are why PDFs are increasingly integral to banks and big businesses. With a simple click of a button, banks can have all their essential data at their fingertips. PDFs are convenient, accessible, secure, and user-friendly, which is why it has become an integral part of banking today.
PDFs are increasingly easy and inexpensive to create, making them a prime candidate for almost any use. More banks need to use these tools and technologies to reach potential customers. Contact your tech team today if you’re in banking and aren’t sure how your bank can benefit from creating and distributing PDFs. You’ll thank us for it later.
