While the terms staffing and recruiting are frequently used interchangeably, there are some significant differences between the two fields, not the least of which is the fact that staffing firms are frequently under intense pressure to deliver candidates quickly to fill short-term or project-based positions. Without going into detail about what happens in the realm of staffing, it suffices to state that staffing firms have specific obstacles that recruiting firms do not.

With this in mind, we’ve developed a list of ten tech tools that can assist staffing organizations in overcoming difficulties and consistently producing results.

What is Staffing Agency Software?

Staffing agency software is the foundation of a well-functioning staffing operation. This program allows agencies to manage their workers and clients with the precision of a well-tuned piano. With capabilities such as candidate tracking, client administration, job posting, resume management, time tracking, billing and invoicing, and reporting, staffing agency software serves as the conductor, bringing the recruitment process together.

Best Staffing Agency Software

There are various types of staffing agency software available in the market. These software solutions are designed to streamline and automate the processes involved in managing a staffing agency. Here are some common types of staffing agency software

1. Recruiterflow

Recruiterflow – a solution that revolutionizes staffing agency operations. It is a complete operating system for all your staffing needs. From building a comprehensive candidate database to seamlessly engaging with passive and active job seekers to effectively managing client relationships and delivering outstanding results, Recruiterflow has got you covered. Upgrade your recruitment game today with the most comprehensive staffing agency software.

Recruiterflow Features

1. Applicant Tracking Software: Organize your recruiting ops and get unparalleled visibility in your recruiting pipelines.
2. Best In Class Recruiting CRM: Organize your leads, get new business, and deliver an incredible experience for your clients.
3. Recruiting Automation: Deliver great candidate experience, collaborate better, and nurture your leads like never before with recruiting automation.
4. Multichannel sequences to supercharge your outreach: Increase Your Response Rates. Supercharge your cold outreach and close more leads.
5. Easily Publish Your Jobs to Leading Job Boards: Publish and distribute your jobs on LinkedIn, Indeed, Totaljobs, and other 25+ leading job boards. Publish your jobs on your website with just one click!
6. Nurture near contract-end candidates: Recruiterflow’s automation engine helps you eliminate manual back office admin to re-engage candidates and clients where contracts are up. Increase your fill rate and get more placements without additional recruiting overhead.
7. Click to call and text: Candidates prefer multiple different modes of communication. Make sure that all the communication is automatically logged without any manual effort.
8. Onboarding Documents: Say goodbye to manual document uploads. Automatically send a list of documents that candidates need to upload. Follow Up automatically till the documents are uploaded. Streamline your back office with ease.
9. Chrome Extension: Our Chrome extension is built to help you source candidates and prospective clients easily with 1-click. It’s like a sidekick you always wished you had!

2. Bullhorn

Bullhorn ATS is a cloud-based recruiting software that enables staffing agencies to increase sales, streamline operations, and expedite recruitment. Its ATS displays all the necessary information about the candidates in one place, making it easy for you to connect with candidates. Its advanced analytics features track your recruiting activities and transform them into actionable business insights with configurable reports tailored to your goals and KPIs.

3. Workbright

Workbright is a cloud-based HR software designed for staffing agencies. The platform streamlines HR processes and provides real-time data and reporting capabilities, enabling staffing agencies to make informed decisions about their workforce. Workbright offers a range of features, including onboarding, time tracking, employee document management, and compliance reporting.

Read Also: The Role of Staffing Agencies in Diversity and Inclusion

The software also integrates with existing HR and payroll systems, ensuring that data is easily accessible and up-to-date. The benefits of using Workbright for staffing agencies include increased efficiency, improved data accuracy, and streamlined HR processes. Workbright provides staffing agencies with the tools they need to manage their workforce effectively and ensure compliance with HR regulations. By using Workbright, staffing agencies can focus on sourcing and placing top talent, while freeing up valuable time and resources to invest in other key areas of their business.

4. BambooHR

BambooHR is a cloud-based HR software that helps staffing agencies streamline their HR processes and manage their workforce efficiently. With its user-friendly interface and robust features, BambooHR simplifies HR tasks such as onboarding, tracking time-off requests, and storing employee information. The software also offers robust reporting capabilities, allowing staffing agencies to easily generate reports on key HR metrics, such as headcount and turnover. Additionally,

BambooHR integrates with other HR and payroll systems, allowing for seamless data transfer and reducing manual data entry. The benefits of using BambooHR for staffing agencies include increased productivity, improved data accuracy, and enhanced compliance with HR regulations. With BambooHR, staffing agencies can focus on what they do best – sourcing and placing top talent – while streamlining their HR operations.

5. Checkr

Checkr is a cutting-edge software designed to streamline and automate the quality assurance process for various industries. The software’s user-friendly platform provides a centralized location for teams to manage and track quality assurance tasks, from inspection to reporting. With Checkr, teams can easily create and manage checklists, track completion status, and generate real-time reports to track progress and identify areas for improvement.

The software’s advanced analytics capabilities also provide valuable insights into the quality assurance process, helping teams make data-driven decisions to improve their processes. Checkr’s mobile app makes it easy for teams to conduct inspections and checklists on the go, ensuring that no detail is missed. With Checkr, teams can streamline their quality assurance processes, make more informed decisions, and provide a better experience for their customers.

6. GoodHire

GoodHire is a leading background check and employment verification software designed to help staffing agencies make informed hiring decisions. The software’s user-friendly platform provides access to a variety of background check services, including criminal history, employment verification, and education verification. With GoodHire, staffing agencies can easily and securely order and receive background check results in a timely manner, reducing the time and effort required for the recruitment process.

GoodHire’s real-time reporting capabilities also provide staffing agencies with valuable insights into the results of each background check, helping them make informed hiring decisions. The software’s compliance with various regulations and standards, such as the Fair Credit Reporting Act (FCRA), ensures that staffing agencies are making hiring decisions in a legal and ethical manner. With GoodHire, staffing agencies can streamline their recruitment process, make more informed hiring decisions, and ensure compliance with relevant regulations and standards.

7. Harver

Harver is a candidate selection platform designed to assist staffing agencies in determining the suitability of potential hires for specific job roles. By combining data and science, Harver uses a proprietary algorithm to assess a candidate’s cognitive abilities, aptitudes, and soft skills through pre-employment assessments. This provides recruiters with a score they can use to make informed hiring decisions. Harver allows staffing agencies to implement industry-specific situational judgment tests to evaluate the candidate’s fit for a particular industry.

The platform reduces the potential for unconscious bias and streamlines the hiring process by providing a more efficient way to screen candidates through its one-way video interview system. Harver is ideal for staffing agencies seeking to enhance their hiring process with faster screening, improved candidate matching, and increased accuracy in predicting job fit. The platform is also used by industries such as retail, contact centers, hospitality, and tech to aid in their hiring decisions.

8. iMocha

iMocha is a cutting-edge software designed to streamline and enhance the assessment and recruitment process. With its user-friendly interface, iMocha makes it easy for recruiters to assess candidates’ skills and knowledge in a variety of areas, including coding, data analysis, and language proficiency. The software’s real-time analytics and reporting capabilities give recruiters insight into the performance of each candidate, helping them make informed hiring decisions.

Additionally, iMocha’s automation tools significantly reduce the time and effort required for the recruitment process, freeing up recruiters to focus on other important tasks. The software’s compatibility with a wide range of platforms and devices makes it an ideal solution for recruiters who need to assess candidates remotely. With iMocha, recruiters can streamline their recruitment process, make more informed hiring decisions, and ultimately save time and resources.

9. Paylocity

Paylocity is a comprehensive human capital management software designed to streamline and simplify payroll, HR, and benefits processes. With Paylocity, staffing agencies can easily manage employee information, run payroll, and offer a variety of benefits. The software’s intuitive interface and automation tools make it simple for staffing agencies to stay compliant with payroll taxes and other regulations. In addition, Paylocity provides real-time reporting and analytics capabilities, giving staffing agencies valuable insights into their payroll and HR processes. This allows staffing agencies to make data-driven decisions about their workforce.

Paylocity’s mobile app also makes it easy for employees to access their pay stubs, benefits information, and time off requests from anywhere, at any time. With Paylocity, staffing agencies can streamline their payroll and HR processes, enhance their ability to make data-driven decisions, and provide their employees with a convenient and user-friendly experience.

10. Rippling

Rippling is a comprehensive HR, payroll, and benefits platform designed to streamline and automate various HR and payroll processes. With Rippling, staffing agencies can easily manage employee information, run payroll, offer benefits, and handle various HR tasks, all from one central location. The software’s intuitive interface and automation tools make it simple for staffing agencies to stay compliant with payroll taxes and other regulations, and its real-time analytics capabilities provide valuable insights into HR and payroll processes.

Rippling also offers a variety of integrations with other HR and payroll systems, making it an ideal solution for businesses of all sizes. The platform’s mobile app makes it easy for employees to access their pay stubs, benefits information, and other HR-related information from anywhere, at any time. With Rippling, staffing agencies can streamline their HR and payroll processes, enhance their ability to make data-driven decisions, and provide their employees with a convenient and user-friendly experience.

11. TimeDoctor

Time Doctor is a comprehensive time-tracking and productivity software designed to help individuals and teams stay on task and achieve their goals. The software’s user-friendly platform provides real-time tracking of time spent on various tasks and projects, helping individuals and teams to prioritize their work and focus on the most important tasks. Time Doctor also offers a variety of productivity tools, including task management and scheduling features, to help individuals and teams stay organized and on track.

The software’s advanced reporting capabilities provide valuable insights into time spent on various tasks, helping individuals and teams to identify areas for improvement and increase their productivity. Time Doctor’s compatibility with a wide range of platforms and devices makes it an ideal solution for individuals and teams who need to track their time and productivity on the go. With Time Doctor, individuals and teams can streamline their work processes, increase their productivity, and achieve their goals.

12. Hivedesk

HiveDesk is a powerful project management and time-tracking software designed for staffing agencies. The software’s user-friendly platform provides a centralized location for teams to manage projects, track time spent on tasks, and collaborate with each other. With HiveDesk, staffing agencies can easily manage multiple projects and clients, allocate resources, and monitor project progress in real time. The software’s advanced reporting capabilities provide valuable insights into project performance, helping staffing agencies make data-driven decisions to improve their processes.

HiveDesk’s time tracking features also ensure that staffing agencies are accurately tracking the time spent on each project, helping them to accurately invoice their clients and avoid disputes. The software’s compatibility with a wide range of platforms and devices makes it an ideal solution for staffing agencies who need to manage projects and track time on the go. With HiveDesk, staffing agencies can streamline their project management processes, increase their productivity, and provide their clients with accurate and timely invoices.

13. Zoho Workerly

With Zoho Workerly’s employee scheduling software, staffing agencies gain access to a comprehensive platform that allows seamless management of client and temporary worker databases. This user-friendly system enables agencies to schedule jobs based on specific client requirements, effortlessly generate timesheets, and efficiently handle invoicing, all within a unified interface.